Important Information: Voting on New AAPS Collective Agreement

Dear Members,

As you know AAPS recently reached a tentative agreement with the University for a new collective agreement which will run from July 1, 2010 to June 30, 2012.  Details of the agreement can be found here:

http://www.aaps.ubc.ca/col_bargaining-update.html

In order to vote on ratification of the agreement please follow this link:  https://regi4.adm.ubc.ca/webvote/servlets/ElectionsFC

Voting instructions are:

1) Click “Cast Vote”
2) Click on “Vote” next to the question entitled “2010 AAPS Collective Agreement”
3) Log in (Your UserID is your seven-digit UBC employee number and your password defaults to your date of birth in the format YYMMDD)
4) Vote as you wish.
5) Click on “Submit Vote” to cast your ballot.

Voting will take place July 26-28, 2010 and please note that this vote option will not be listed until it is open on July 26th.


Yours Sincerely,

Michael Conlon

Michael Conlon | Executive Director    
The Association of Administrative and Professional Staff at UBC
312 - 2386 East Mall, Vancouver, BC V6T 1Z3
Phone: 604-822-8230  Fax: 604-822-4699

Round Table Discussion of New Collective Agreement - RSVP of preferred location requested

Dear Members,

As you have likely heard by now AAPS and the University have reached a tentative collective agreement.  Details of the agreement are available on the AAPS website:

http://www.aaps.ubc.ca/col_bargaining-update.html

We will also be holding roundtable discussions of the agreement at the following locations:

• UBC Point Grey Campus -- July 15th from 12:00 pm to 1:30 pm, in the Student Union Building - AMS Council Chambers (second floor) 
• UBC Okanagan -- July 20th  from  3:00 pm to 4:30 pm in the University Centre Building (UNC) - Room 200 (Ballroom)
• Vancouver General Hospital -- July 22nd from  11:00 am to 12:30 pm in the Gordon and Leslie Diamond Health Care Centre – Room 9299 (ninth floor)

 
The roundtable will include a presentation from the bargaining committee as well as ample time for the membership to ask questions about the deal.  An online ratification vote of the deal will take place on July 26th, 27th, and 28th.

If you plan to attend a roundtable, please RSVP to aaps@interchange.ubc.ca with location choice, as lunch (PG & VGH) or snacks & refreshments (UBC-O) will be provided.  Confirmation of registration email will be sent to verify receipt of RSVP.

Yours Sincerely,

Michael Conlon

Disability Benefits Plan Update Meeting - May 17th, 2010 from 12:00pm to 1:00pm

Dear AAPS Member,

In addition to the recent presentation made at the Spring GM, AAPS is offering another opportunity to hear Isabella Losinger, AAPS President and Kevin Jeffrey, PointBreak Consulting Group present an update on the Disability Benefit’s Plan (formerly Income Replacement Plan).   Please attend this update to learn more about the process AAPS used to examine its current and future options for disability benefits management.

The location for this meeting will be held at the Vancouver General Hospital.  Please see details below:

Date:            Monday May 17th , 2010
Time:           12:00pm to 1:00pm
Location:     VGH - Gordon and Leslie Diamond Health Care Centre – Room 5213 (fifth floor) (map)
Address:      2775 Laurel Street

As lunch is being brought in, please let us know as soon as possible of your intention to attend by emailing us at aaps@interchange.ubc.ca (please also note if you require a vegetarian option).  A confirmation email will be sent to acknowledge your registration.

Best regards,
Petra

AAPS Professional Development Funds

AAPS is forwarding on behalf of UBC Organizational Development & Learning to ensure the entire membership has received this information.  We apologize in advance if you have received this information more than once.  If you require any assistance with this please contact the individuals identified in the attached memo.

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Dear AAPS members,

Attached [find PDF attachment here] is a memo dated April 8, 2010 regarding the AAPS Professional Development Funds.


Please take a moment to read it and should you have further questions, please contact:

Peter Godman -  peterg@hr.ubc.ca, 2-8115 or
Julie Stockton -  julie.stockton@ubc.ca, 2-5442

Please note that applications should be complete before submitting to our office.  Otherwise, they will be returned to you.

A complete application should accompany with original receipts or other proof of payment (such as copy of P-card statement, copy of Requisition) and if applicable, other supporting documents (such as original packing slips for books and magazines purchased online, description of your workshop or conference).  Faxes are not acceptable.

For your convenience, here are links to our guidelines and application:

Guidelines:  http://hr.ubc.ca/files/pdf/otd/funding_opportunities/PDF_Guidelines-nov2008.pdf
Application:  http://hr.ubc.ca/files/pdf/otd/funding_opportunities/Application_Form_-_AAPS_-_v5.pdf

Sincerely,

Betty Lam
Organizational Development & Learning
Human Resources
#350 - 2075 Wesbrook Mall
Vancouver, BC  Canada V6T 1Z1

T: 604-822-3056, F: 604-822-8134
Email: betty.lam@ubc.ca

Seasonal Flu Clinics in GSAB next week

Posted on behalf of UBC Department of Health, Safety and Environment  (HSE)


To register for next week's Seasonal Flu Vaccination please visit: http://www.hse.ubc.ca/gosignmeup/dev_students.asp?action=browse&main=Health+Promotion+Programs&sub1=Seasonal+Flu+Clinic&misc=547

AAPS 'On the Radar' (Volume 5 - Number 4)

Volume 5 – Number 4 November 13, 2009 On the Radar is an electronic news bulletin for members of the Association of Administrative and Professional Staff at UBC. It is published periodically via email and on our website, under the guidance of the AAPS Communications Committee.	IN THIS ISSUE: AAPS ANNOUNCEMENTS Results of AAPS Board Elections Highlights of AGM Collective Bargaining Update An Ode to Bernice 1% Benefits Accord Vote Results The Olympics at UBC Merit Update AAPS UBC Scholarship Annual Report Cover Page Advocacy Issues Report AAPS PROFESSIONAL DEVELOPMENT (PD) AAPS Professional Development Fund Update AAPS PD at UBCO Warren Macdonald Presentation FEATURED ARTICLES Understanding Your Agreement Getting to Know Your Committee Members Tips and Best Practices The Coaching Advantage The Challenge of Change COMMUNITY ANNOUNCEMENTS
AAPS Communications Committee: Jamie Hall(Chair) Preeti Gill (Chair) Jasmin Harry Petra Ormsby Wendy Ma Michael St. Claire Sharon Cory Dominique Yupangco
Quick Links: AAPS Homepage Member Update Form Collective Agreement Professional Development Blog Contact AAPS Staff

Highlighted AGM 2009 Announcements and 1% Benefit Accord Vote Result Revealed

We would like to draw your attention to the important developments at the October 28, 2009 AGM, and announce the final results of the 1% Benefits Accord Vote.

Board Election Results:
First, thank you to all those who took the time to cast an electronic vote.  All future elections will be run in this manner.    Next, thank you to all those who attended and those who watched via the webcam broadcast.  We will continue to work to maximize opportunities for member participation.  Please note that 392 members cast ballots in the election.

We wish to extend a very special thanks to the nine participating candidates for the Member-at-Large positions. 

Please join us in welcoming your new Board:

President:	Isabella Losinger
1st Vice President:	Daryl Stowe
2nd Vice President:	Justin Bonzo
Secretary:	Robert Tudhope
Treasurer:	Edward Hung
Members-At-Large:	Rick Byers
	Anne-Marie Fenger
	Preeti Gill
	Stuart Mah
	Colette Roche
	Jacqueline Smit

1% Benefit Accord Vote Results Revealed:
The options considered were either:

• Option 1: Reinstate the UBC payment of ¼ of the MSP premium for those enrolled in the University MSP, beginning January 1. 2010 or,
• Option 2: Create a Health Spending Account (HSA) of $175 per member per year beginning January 1, 2010. 

Of the 607 members who voted, 351 voted for Option 1 and 256 voted for Option 2. Therefore on January 1, 2010,  Option 1 will be implemented.

One Month Dues Holiday (January 2010)

Treasurer Edward Hung offered a detailed report of the AAPS finances. In his report Edward noted that revenue has been increasing at a faster pace than expenses which resulted in sizable surpluses in recent years. In light of the current fiscal position of AAPS, a motion was introduced to offer a one month dues holiday in 2010 for the month of January. The motion passed unanimously. Edward indicated that the board will study various options for an ongoing reduction in dues to be presented at the Spring AGM.

Sincerely,
Isabella Losinger,
President

Reminder: AAPS AGM Notice of Meeting (Board Vote and 1% Benefits Accord Vote Links included)

Dear AAPS Member,

This is your friendly reminder that the AAPS AGM is next Wednesday October 28th from 12:00pm to 2:00pm in the Ponderosa Centre – Arbutus Room (Please note that our guest speaker is Pierre Ouillet, VP – Finance, Resources and Operations)

If you haven’t received a confirmation of registration email and wish to attend, please email us at: aaps@interchange.ubc.ca so that we know you will be attending. (Only receipt of confirmation email has you registered, new registrants will receive their confirmation within an hour of replying to this email. Please follow up if you haven’t received it.)

Also this is your reminder that if you haven’t already done so, please Vote Now! as the voting for the AAPS Board Member-at-Large Positions and the important 1% Benefits Accord options will close on Monday October 26, 2009 at 11:59pm.

Collective Bargaining Focus Groups

Dear Members,

As you know, the current collective agreement between AAPS and UBC expires on June 30, 2010. Bargaining for a new contract is expected to begin sometime in the spring of 2010. To that end we are beginning an extensive set of consultations with the AAPS membership in order to develop our bargaining mandate. There will be a number of fora through which you can share your views with the bargaining team, including an online survey, a comment section attached to our website, and in-person focus groups.

Focus groups will be held at the following locations:

• Children’s and Women’s Hospitals -- November 19 from 9 am to 11 am in the Child and Family Research Institute, Room 2108.
  
  
• Vancouver General Hospital -- November 23, 12 pm to 2 pm in the Gordon and Leslie Diamond Health Care Centre, Room 7254.
  
  
• UBC Point Grey Campus -- November 25 and November 27 from 12pm to 2pm, in the Student Union Building, AMS Council Chambers. (second floor)
  
  
• UBC – Okanagan - November 30 from 12pm to 2pm in the University Centre, Room 334.

Each focus group will be limited to 30 in order to facilitate discussion. If necessary we will expand the dates to accommodate demand. The format will include a brief overview and introduction of the current collective agreement as well as an assessment of the context for the upcoming round of bargaining. However the vast majority of the time will be set aside to hear your suggestions and priorities for this round of bargaining. Key points of consensus will be summarized and passed on to the bargaining team.

Please make time for this opportunity to help shape our next collective agreement. For those sessions taking place over the lunch hour, a sandwich lunch and beverage will be served. Coffee and refreshments will be served at the other sessions.

The deadline for registration to each event is as follows:

Children’s and Women’s Hospitals: November 12
Vancouver General Hospital: November 16
UBC Point Grey Campus: November 20
UBC – Okanagan: November 23

In order to register for the event simply send an email with the location and date you wish to attend in the subject heading to aaps@interchange.ubc.ca. If you have any further questions about bargaining please contact Michael Conlon, michael.conlon@ubc.ca.

Yours Sincerely,

Michael Conlon
Executive Director


Michael Conlon | Executive Director
The Association of Administrative and Professional Staff at UBC
312 - 2386 East Mall, Vancouver, BC V6T 1Z3
Phone: 604-822-8230 Fax: 604-822-4699

AAPS AGM Notice of Meeting (Board Vote and 1% Benefits Accord Vote Links included)

Dear AAPS Members:

Notice of Meeting
This is your notice of the AAPS Annual General Meeting which will be held on Wednesday, October 28, 2009 from 1200 to 1400. The meeting is being held in the Ponderosa Centre - Arbutus Room on the Point Grey Campus. (2071 West Mall)

Meeting Agenda
The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-28-09.html#Agenda.

Audited Financial Statements
Members will be asked to approve our year-end statements at the AGM. The 2008/2009 audited financial statements can be found on the AAPS website at: http://www.aaps.ubc.ca/meetings/agm2009/Financial_Statements_year_ended_June_30_2009.pdf

Board Elections - Electronic Voting Procedure
Thank you to all who have responded to the previous calls for nominations. The AAPS Board will be elected through an on-line voting process. Everyone will have the opportunity to vote for their Board. Previously only those in attendance at the Annual General meeting could vote. The successful candidates will be announced at the meeting. Click here for the list of Candidates and their statements and to access the online voting system.

1% Benefits Accord Vote
Voting on Options for the 1% Benefits Accord surplus will take place in conjunction with the board elections. Click here to vote.
For further information on the available options, click here.

Webcast
Again, we are broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world.

If you plan to attend, please email aaps@interchange.ubc.ca as soon as possible to help with catering arrangements and to make the sign in process quicker. Attendance confirmation emails will be sent.

AAPS Annual General Meeting
Wednesday, October 28, 2009
1200 to 1400
Ponderosa Centre – Arbutus Room and via Webcast

Agenda

1. Call to Order
2. Welcome
3. Acceptance of the Agenda
4. Guest Speaker: Pierre Ouillet, VP – Finance, Resources and Operations
5. Approval of the Minutes of October 22, 2008 (PDF)
6. President’s Report
7. Executive Director Message
8. Financial Issues
   
   1. Approval of Financial Statements as of June 30, 2009 year end.
   2. Motion to transfer surplus into Reserve Funds.
   3. Appointment of the Auditor
9. Committee Reports
   
   1. Advocacy
   2. Member Professional Development
   3. Communications
10. Announcement of Results from the on-line Vote. Presenting the Elected Officers for the Coming Year
11. Adjournment

Note: Additions to the agenda may be made in writing by any ten members in good standing

Bernice Urbaniak,
President

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Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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1% Benefits Accord Vote Update - Vote will go ahead

Dear AAPS Member:

Further to our last correspondence, the Board has reviewed the implications of the expected MSP increases and decided that it is in the best interests of the membership to proceed with the vote as outlined in previous memos. For reference, the memos are available via these links (Memo 1, Memo 2) and the FAQ list generated from Member’s questions is available here (FAQ’s).

Points worthy of attention:

• In the Memo 1, how each option affects certain members is noted below each description.
• There will be slight changes to the dollar values originally stated under Option 1 due to the 6% increase in premiums.
• The MSP reduction in premiums is a taxable benefit; whereas, the $175 in a Health Spending Account is a non-taxable benefit.

The fund balance is monitored on an ongoing basis and, depending on how it fluctuates, membership may be asked to decide future action by voting again in other years.

This vote will run simultaneously with the Board elections which will run from Oct 14 – Oct 26/09. The vote link will be sent with tomorrow’s AGM Notice.


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Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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AAPS Board Elections: Final Call for Nominations to the Board

Dear AAPS Members:

This is the final call for nominations to the AAPS Board. Elections to the AAPS Board are held each year. Last year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Annual General Meeting in October (the 2009 AGM will be at 1200 in the Ponderosa Centre - Arbutus Room on Wednesday Oct 28th).

This year, the nominations will close at noon on October 7th/09. Nominees for the Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.

The Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office, Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Board are as follows:

• President
• 1st Vice-President
• 2nd Vice-President
• Treasurer
• Secretary
• Members-at-Large (up to 6 positions)

All members are encouraged to consider running for the Board if they have the time and interest in doing so. The time commitment is generally two business meetings of approximately 2 hours every month. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the website at: http://www.aaps.ubc.ca/.

If you would like information about the role of Board members generally, we invite you to connect with any of the current Board members all of whom are listed on our website: http://www.aaps.ubc.ca/about_executive_board.html.

Each candidate must be nominated and seconded by an AAPS member in good standing.

If you wish to submit a nomination and or have any questions, please contact myself (604.822-6290, michael.shepard@ubc.ca ) or George McLaughlin (604 822-8832, george.mclaughlin@ubc.ca) or the AAPS office (604 822-9025 or aaps@interchange.ubc.ca)


Sincerely,
Michael Shepard
Nominating Committee


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Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca

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Annual Report Update

Dear AAPS Member,

 

We are currently working on our fourth edition of the AAPS Annual Report and hope to have it in your hands before the Annual General Meeting being held on October 28, 2009 in the Ponderosa Centre - Arbutus Room from 12pm-2:00pm (Meeting will be webcast as well)

 

Continuing with last year’s move to be more environmentally friendly, we will again be printing the Report on post consumer paper and using vegetable dyes.

 

We are also again offering you a chance to opt out of receiving a physical copy, as it will be posted on our website and you will be notified via email when it is ready for viewing.

 

Please reply to aaps@interchange.ubc.ca if your wish is to opt out of receiving a physical copy.

 

Best regards,

Petra

 

 

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Petra Ormsby

Office Manager

Association of Administrative & Professional Staff (AAPS)

University of British Columbia

Rm 312, 2386 East Mall

Vancouver,  BC   V6T 1Z3

Ph: 604 822-9025  Fx: 604 822-4699

www.aaps.ubc.ca

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AAPS Board Elections: Second Call for Nominations to the Board

Dear AAPS Members:

This is the second call for nominations to the AAPS Board. Elections to the AAPS Board are held each year. Last year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Annual General Meeting in October (the 2009 AGM will be at 1200 in the Ponderosa Centre - Arbutus Room on Wednesday Oct 28^th). This year, the nominations will close at noon on October 7^th/09. Nominees for the Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.

The Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office, Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Board are as follows:

• President
• 1^st Vice-President
• 2^nd Vice-President
• Treasurer
• Secretary
• Members-at-Large (up to 6 positions)

All members are encouraged to consider running for the Board if they have the time and interest in doing so. The time commitment is generally two business meeting of approximately 2 hours every month. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the website at: http://www.aaps.ubc.ca/.

If you would like information about the role of Board members generally, we invite you to connect with any of the current Board members all of whom are listed on our website: http://www.aaps.ubc.ca/about_executive_board.html .

Each candidate must be nominated and seconded by an AAPS member in good standing.

If you wish to submit a nomination and of have any questions, please contact myself (604.822-6290, michael.shepard@ubc.ca) or George McLaughlin (604 822-8832, george.mclaughlin@ubc.ca) or the AAPS office (604 822-9025 or aaps@interchange.ubc.ca)


Sincerely,
Michael Shepard
Nominating Committee

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Associaton of Administrative and Professional Staff (AAPS) University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca

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1% Benefits Accord - Vote on hold

Dear AAPS Member,

Please note that the recent memo distributed under subject “1% Benefits Accord Update – Options being presented for your consideration” is now in abeyance until further notice.

This month, Finance Minister Colin Hansen advised that higher MSP premiums can be expected and it is in our best interests to wait for specific numbers to determine how this will impact our fund before continuing with the vote on the present options.

Due to the above mentioned changes in the Provincial Budget, we are also postponing the posting of the FAQ’s.

------------------------------------------------------------------------------
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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Health Promotion Programs newsletter: Healthy UBC (September 2009)

AAPS is forwarding this on behalf of Health, Safety & Environment. Apologies for any duplications. Please note this will be the last time that AAPS forwards this. In order to continue receiving this monthly newsletter which alerts you to the free programs offered and more, please sign up by clicking on the link at the bottom of this email.

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If this e-mail does not display properly, please view our online version.

• What are your “Best Things” and how are you going to prioritize them in this busy time of year? More.
• Mental illness can be a serious subject. Which is why this unique opportunity to take a break and laugh at the lighter side of mental health should not be missed. More.
• Looking for an incentive to improve your health? The Amazing Race Wellness Challenge might be just what you are looking for.
• Dr. Kevin Kecskes, Associate Vice-Provost of Portland State University, visits UBC to address how faculty members can address aspects of faculty culture to better enable themselves and their colleagues to live healthy, successful lives. More.
• This Point Grey campus group collectively lost over 300 pounds. Find out who they are.
• How to set boundaries, sleep better, and create a foundation for effective parenting. These are just some of the free workshops this September.

Healthy UBC is a publication from UBC’s Department of Health, Safety and Environment (HSE). Sign up to receive this monthly newsletter. Follow us on Twitter.

To find out more about HSE’s Health Promotion Programs, visit www.hse.ubc.ca/healthpromotion/healthyubc.html

For health promotion services offered on our Okanagan campus, please visit http://web.ubc.ca/okanagan/hse/welcome.html

Respectful Environment Workshop: Erica Pinsky, September 17, 2009

AAPS is forwarding on behalf of UBC Organizational Development & Learning in case interested members missed hearing about it. We apologize in advance if you have received this information more than once

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Speak up: Speak Out

Personal Power and Respect in the Workplace

by Erica Pinsky

A FREE WORKSHOP sponsored by UBC’s Respectful Environment initiative

Date: Thursday, September 17, 2009

Time: 9 am– 4 pm

Location: Irving K. Barber Learning Centre, Lillooet Room, Chapman Learning Commons, 1961 East Mall [map]

Cost: No charge. Light lunch will be served.

RSVP online now

Who should attend?

This workshop is open to all UBC Staff and Faculty.

What will I learn?

Over 95% of all workplace disputes can be resolved within the first 3 to 5 days of occurrence … if someone speaks up.

• Learn how fear shapes behaviour
• Shift from victimization to empowerment.
• Give feedback respectfully and effectively
• Engage and empower employees through respectful dialogue about differences

Who is Erica Pinsky?

Erica Pinsky is a dynamic, results-oriented speaker, author and consultant whose passion is promoting respectful workplace cultures. She has worked with public, private and non-profit sectors in both federal and provincial jurisdictions. Her specific strengths are training, dispute resolution, policy development and motivation of people and teams. Visit Erica’s website at http://www.ericajpinskyinc.ca/.

Register Now at http://www.respectfulenvironment.ubc.ca/specialevent.html

Cancellation: If you register for this event, and find you are unable to attend, please contact Julia McLaughlin at julia.mclaughlin@ubc.ca so that we can offer the space to someone on out waiting list.

This workshop is sponsored by the Respectful Environment Initiative.

1% Benefits Accord Update - Options being presented for your consideration

Dear AAPS Member,

Two years ago, in April 2007, the AAPS membership passed the motion to have UBC cease the payment of ¼ of the MSP premiums out of the 1% Benefits Accord effective midnight December 31, 2006 (click here for description/history). This action was taken to bring our 1% Benefits Accord out of a large deficit situation.

Today our 1% Benefits Accord has recovered and we currently have a large surplus.

Ideally, the fund should not be in deficit nor should it be carrying a large surplus. With the current large surplus, we have the opportunity to use this surplus to benefit AAPS members. Following are two options for you to consider:

Option 1
Reinstate the UBC payment of ¼ of the MSP premiums for those enrolled in the University MSP, beginning January 1, 2010.
1. MSP premium monthly savings to member
a. for one person – 54.00 will be reduced to 40.50
b. for family of two – 96.00 will be reduced to 72.00
c. for family of three or more – 108.00 will be reduced to 81.00
2. The process would be automatic.

Please note this option affects only those enrolled in MSP through UBC.

Option 2
Create a Health Spending Account (HSA) of $175.00 per member beginning January 1, 2010.
1. A health spending account would be allocated credits (dollars) to be used to reimburse members for items or services that are not covered or only partially covered under existing dental and extended health plans.
2. HSA would be fully integrated with current Sun Life Assurance Company accounts allowing online claims that are confidential to the individual member
3. Please see a list of eligible expenses at this link.

Please note this option affects every member who is FTE 0.5 or greater. There is no proration.

AAPS members will be asked to vote on their preferred option via the UBC election system from September 14th through 26th, 2009 and an email will be sent at that time directing them to now cast their vote.

Please direct any questions you may have regarding the two options to aaps@interchange.ubc.ca. All the received questions and replies will be posted on the AAPS website after Sept 2nd under an FAQ at this link as a resource for more information on the subject.

The status of funds in the 1% Benefits Accord will be reviewed annually since the balance will fluctuate with usage. While the decision before you will settle the current situation, going forward on an as needed basis, Members may again be asked to decide on which action to be taken to maintain as close to zero balance as possible.


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Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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Invite to UBC's 7th Annual Welcome Back Staff BBQ

Dear AAPS Member,
In an effort to reach all staff we have been asked by UBC and agreed as a member service to circulate the below information regarding this year's UBC Staff BBQ! We apologize in advance if you have received this information more than once.
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An Invitation for AAPS Members to the Welcome Back BBQ

UBC’s 7th Annual Welcome Back Staff BBQ
Tuesday, September 15, 2009
11:30 am to 1:30 pm
Flag Pole Plaza

During the second week of September, UBC will be holding its 7th annual Welcome Back Staff BBQ at the Flag Pole Plaza.

The event signals the start of the new academic year and an opportunity to connect with more than 2,500 staff members during lunch.

Mingle with others outside your department or faculty, get reacquainted with old friends, and invite other staff members to join your table!

With a delicious lunch, courtesy of UBC Catering, lively entertainment, and information booths from a variety of campus service providers, we encourage AAPS members to take a break and join the festivities during this busy September.

Those interested in attending should RSVP with their Department Contact by Aug. 28/09, if they haven’t yet done so. Each registered staff will receive a wristband to redeem for their lunch.

We look forward to welcoming you at this year’s annual BBQ. For information about this year’s event, please visit http://www.ceremonies.ubc.ca/staffbbq/.

See you at the Welcome Back BBQ,
Lisa Castle
Associate Vice President, Human Resources

AAPS Board Elections: First Call for Nominations to the Board

Dear AAPS Members:

This is the first call for nominations to the AAPS Board. Elections to the AAPS Board are held each year. Last year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Annual General Meeting in October (the 2009 AGM will be at 1200 in the Ponderosa Centre - Arbutus Room on Wednesday Oct 28th). This year, the nominations will close at the end of September. Nominees for the Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.

The Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office, Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Board are as follows:

• President
• 1st Vice-President
• 2nd Vice-President
• Treasurer
• Secretary
• Members-at-Large (up to 6 positions)

All members are encouraged to consider running for the Board if they have the time and interest in doing so. The time commitment is generally two business meeting of approximately 2 hours every month. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the AAPS website.

If you would like information about the role of Board members generally, we invite you to connect with any of the current Board members all of whom are listed on our website.

For information on the elections process or submitting your or another member’s nomination please contact the AAPS office at 822-9025 (or aaps@interchange.ubc.ca ) Received Nominations will be forwarded to the Nominations Committee.

Sincerely,
Bernice Urbaniak
President

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Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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