Dear AAPS Member,
Please note that the recent memo distributed under subject “1% Benefits Accord Update – Options being presented for your consideration” is now in abeyance until further notice.
This month, Finance Minister Colin Hansen advised that higher MSP premiums can be expected and it is in our best interests to wait for specific numbers to determine how this will impact our fund before continuing with the vote on the present options.
Due to the above mentioned changes in the Provincial Budget, we are also postponing the posting of the FAQ’s.
------------------------------------------------------------------------------
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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Health Promotion Programs newsletter: Healthy UBC (September 2009)
AAPS is forwarding this on behalf of Health, Safety & Environment. Apologies for any duplications. Please note this will be the last time that AAPS forwards this. In order to continue receiving this monthly newsletter which alerts you to the free programs offered and more, please sign up by clicking on the link at the bottom of this email.
------------------If this e-mail does not display properly, please view our online version.
- What are your “Best Things” and how are you going to prioritize them in this busy time of year? More.
- Mental illness can be a serious subject. Which is why this unique opportunity to take a break and laugh at the lighter side of mental health should not be missed. More.
- Looking for an incentive to improve your health? The Amazing Race Wellness Challenge might be just what you are looking for.
- Dr. Kevin Kecskes, Associate Vice-Provost of Portland State University, visits UBC to address how faculty members can address aspects of faculty culture to better enable themselves and their colleagues to live healthy, successful lives. More.
- This Point Grey campus group collectively lost over 300 pounds. Find out who they are.
- How to set boundaries, sleep better, and create a foundation for effective parenting. These are just some of the free workshops this September.
Healthy UBC is a publication from UBC’s Department of Health, Safety and Environment (HSE). Sign up to receive this monthly newsletter. Follow us on Twitter.
To find out more about HSE’s Health Promotion Programs, visit www.hse.ubc.ca/healthpromotion/healthyubc.html
For health promotion services offered on our Okanagan campus, please visit http://web.ubc.ca/okanagan/hse/welcome.html
Respectful Environment Workshop: Erica Pinsky, September 17, 2009
AAPS is forwarding on behalf of UBC Organizational Development & Learning in case interested members missed hearing about it. We apologize in advance if you have received this information more than once
-------------
Speak up: Speak Out
Personal Power and Respect in the Workplace
by Erica Pinsky
A FREE WORKSHOP sponsored by UBC’s Respectful Environment initiative
Date: Thursday, September 17, 2009
Time: 9 am– 4 pm
Location: Irving K. Barber Learning Centre, Lillooet Room, Chapman Learning Commons, 1961 East Mall [map]
Cost: No charge. Light lunch will be served.
Who should attend?
This workshop is open to all UBC Staff and Faculty.
What will I learn?
Over 95% of all workplace disputes can be resolved within the first 3 to 5 days of occurrence … if someone speaks up.
- Learn how fear shapes behaviour
- Shift from victimization to empowerment.
- Give feedback respectfully and effectively
- Engage and empower employees through respectful dialogue about differences
Who is Erica Pinsky?
Erica Pinsky is a dynamic, results-oriented speaker, author and consultant whose passion is promoting respectful workplace cultures. She has worked with public, private and non-profit sectors in both federal and provincial jurisdictions. Her specific strengths are training, dispute resolution, policy development and motivation of people and teams. Visit Erica’s website at http://www.ericajpinskyinc.ca/.
Register Now at http://www.respectfulenvironment.ubc.ca/specialevent.html
Cancellation: If you register for this event, and find you are unable to attend, please contact Julia McLaughlin at julia.mclaughlin@ubc.ca so that we can offer the space to someone on out waiting list.
This workshop is sponsored by the Respectful Environment Initiative.
1% Benefits Accord Update - Options being presented for your consideration
Dear AAPS Member,
Two years ago, in April 2007, the AAPS membership passed the motion to have UBC cease the payment of ¼ of the MSP premiums out of the 1% Benefits Accord effective midnight December 31, 2006 (click here for description/history). This action was taken to bring our 1% Benefits Accord out of a large deficit situation.
Today our 1% Benefits Accord has recovered and we currently have a large surplus.
Ideally, the fund should not be in deficit nor should it be carrying a large surplus. With the current large surplus, we have the opportunity to use this surplus to benefit AAPS members. Following are two options for you to consider:
Option 1
Reinstate the UBC payment of ¼ of the MSP premiums for those enrolled in the University MSP, beginning January 1, 2010.
1. MSP premium monthly savings to member
a. for one person – 54.00 will be reduced to 40.50
b. for family of two – 96.00 will be reduced to 72.00
c. for family of three or more – 108.00 will be reduced to 81.00
2. The process would be automatic.
Please note this option affects only those enrolled in MSP through UBC.
Option 2
Create a Health Spending Account (HSA) of $175.00 per member beginning January 1, 2010.
1. A health spending account would be allocated credits (dollars) to be used to reimburse members for items or services that are not covered or only partially covered under existing dental and extended health plans.
2. HSA would be fully integrated with current Sun Life Assurance Company accounts allowing online claims that are confidential to the individual member
3. Please see a list of eligible expenses at this link.
Please note this option affects every member who is FTE 0.5 or greater. There is no proration.
AAPS members will be asked to vote on their preferred option via the UBC election system from September 14th through 26th, 2009 and an email will be sent at that time directing them to now cast their vote.
Please direct any questions you may have regarding the two options to aaps@interchange.ubc.ca. All the received questions and replies will be posted on the AAPS website after Sept 2nd under an FAQ at this link as a resource for more information on the subject.
The status of funds in the 1% Benefits Accord will be reviewed annually since the balance will fluctuate with usage. While the decision before you will settle the current situation, going forward on an as needed basis, Members may again be asked to decide on which action to be taken to maintain as close to zero balance as possible.
------------------------------------------------------------------------------
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
-------------------------------------------------------------------------------
Two years ago, in April 2007, the AAPS membership passed the motion to have UBC cease the payment of ¼ of the MSP premiums out of the 1% Benefits Accord effective midnight December 31, 2006 (click here for description/history). This action was taken to bring our 1% Benefits Accord out of a large deficit situation.
Today our 1% Benefits Accord has recovered and we currently have a large surplus.
Ideally, the fund should not be in deficit nor should it be carrying a large surplus. With the current large surplus, we have the opportunity to use this surplus to benefit AAPS members. Following are two options for you to consider:
Option 1
Reinstate the UBC payment of ¼ of the MSP premiums for those enrolled in the University MSP, beginning January 1, 2010.
1. MSP premium monthly savings to member
a. for one person – 54.00 will be reduced to 40.50
b. for family of two – 96.00 will be reduced to 72.00
c. for family of three or more – 108.00 will be reduced to 81.00
2. The process would be automatic.
Please note this option affects only those enrolled in MSP through UBC.
Option 2
Create a Health Spending Account (HSA) of $175.00 per member beginning January 1, 2010.
1. A health spending account would be allocated credits (dollars) to be used to reimburse members for items or services that are not covered or only partially covered under existing dental and extended health plans.
2. HSA would be fully integrated with current Sun Life Assurance Company accounts allowing online claims that are confidential to the individual member
3. Please see a list of eligible expenses at this link.
Please note this option affects every member who is FTE 0.5 or greater. There is no proration.
AAPS members will be asked to vote on their preferred option via the UBC election system from September 14th through 26th, 2009 and an email will be sent at that time directing them to now cast their vote.
Please direct any questions you may have regarding the two options to aaps@interchange.ubc.ca. All the received questions and replies will be posted on the AAPS website after Sept 2nd under an FAQ at this link as a resource for more information on the subject.
The status of funds in the 1% Benefits Accord will be reviewed annually since the balance will fluctuate with usage. While the decision before you will settle the current situation, going forward on an as needed basis, Members may again be asked to decide on which action to be taken to maintain as close to zero balance as possible.
------------------------------------------------------------------------------
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
-------------------------------------------------------------------------------
Invite to UBC's 7th Annual Welcome Back Staff BBQ
Dear AAPS Member,
In an effort to reach all staff we have been asked by UBC and agreed as a member service to circulate the below information regarding this year's UBC Staff BBQ! We apologize in advance if you have received this information more than once.
-------------------------------------------
An Invitation for AAPS Members to the Welcome Back BBQ
UBC’s 7th Annual Welcome Back Staff BBQ
Tuesday, September 15, 2009
11:30 am to 1:30 pm
Flag Pole Plaza
During the second week of September, UBC will be holding its 7th annual Welcome Back Staff BBQ at the Flag Pole Plaza.
The event signals the start of the new academic year and an opportunity to connect with more than 2,500 staff members during lunch.
Mingle with others outside your department or faculty, get reacquainted with old friends, and invite other staff members to join your table!
With a delicious lunch, courtesy of UBC Catering, lively entertainment, and information booths from a variety of campus service providers, we encourage AAPS members to take a break and join the festivities during this busy September.
Those interested in attending should RSVP with their Department Contact by Aug. 28/09, if they haven’t yet done so. Each registered staff will receive a wristband to redeem for their lunch.
We look forward to welcoming you at this year’s annual BBQ. For information about this year’s event, please visit http://www.ceremonies.ubc.ca/staffbbq/.
See you at the Welcome Back BBQ,
Lisa Castle
Associate Vice President, Human Resources
In an effort to reach all staff we have been asked by UBC and agreed as a member service to circulate the below information regarding this year's UBC Staff BBQ! We apologize in advance if you have received this information more than once.
-------------------------------------------
An Invitation for AAPS Members to the Welcome Back BBQ
UBC’s 7th Annual Welcome Back Staff BBQ
Tuesday, September 15, 2009
11:30 am to 1:30 pm
Flag Pole Plaza
During the second week of September, UBC will be holding its 7th annual Welcome Back Staff BBQ at the Flag Pole Plaza.
The event signals the start of the new academic year and an opportunity to connect with more than 2,500 staff members during lunch.
Mingle with others outside your department or faculty, get reacquainted with old friends, and invite other staff members to join your table!
With a delicious lunch, courtesy of UBC Catering, lively entertainment, and information booths from a variety of campus service providers, we encourage AAPS members to take a break and join the festivities during this busy September.
Those interested in attending should RSVP with their Department Contact by Aug. 28/09, if they haven’t yet done so. Each registered staff will receive a wristband to redeem for their lunch.
We look forward to welcoming you at this year’s annual BBQ. For information about this year’s event, please visit http://www.ceremonies.ubc.ca/staffbbq/.
See you at the Welcome Back BBQ,
Lisa Castle
Associate Vice President, Human Resources
AAPS Board Elections: First Call for Nominations to the Board
Dear AAPS Members:
This is the first call for nominations to the AAPS Board. Elections to the AAPS Board are held each year. Last year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Annual General Meeting in October (the 2009 AGM will be at 1200 in the Ponderosa Centre - Arbutus Room on Wednesday Oct 28th). This year, the nominations will close at the end of September. Nominees for the Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.
The Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office, Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Board are as follows:
All members are encouraged to consider running for the Board if they have the time and interest in doing so. The time commitment is generally two business meeting of approximately 2 hours every month. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the AAPS website.
If you would like information about the role of Board members generally, we invite you to connect with any of the current Board members all of whom are listed on our website.
For information on the elections process or submitting your or another member’s nomination please contact the AAPS office at 822-9025 (or aaps@interchange.ubc.ca ) Received Nominations will be forwarded to the Nominations Committee.
Sincerely,
Bernice Urbaniak
President
------------------------------------------------------------------------------
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
-------------------------------------------------------------------------------
This is the first call for nominations to the AAPS Board. Elections to the AAPS Board are held each year. Last year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Annual General Meeting in October (the 2009 AGM will be at 1200 in the Ponderosa Centre - Arbutus Room on Wednesday Oct 28th). This year, the nominations will close at the end of September. Nominees for the Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.
The Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office, Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Board are as follows:
- President
- 1st Vice-President
- 2nd Vice-President
- Treasurer
- Secretary
- Members-at-Large (up to 6 positions)
All members are encouraged to consider running for the Board if they have the time and interest in doing so. The time commitment is generally two business meeting of approximately 2 hours every month. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the AAPS website.
If you would like information about the role of Board members generally, we invite you to connect with any of the current Board members all of whom are listed on our website.
For information on the elections process or submitting your or another member’s nomination please contact the AAPS office at 822-9025 (or aaps@interchange.ubc.ca ) Received Nominations will be forwarded to the Nominations Committee.
Sincerely,
Bernice Urbaniak
President
------------------------------------------------------------------------------
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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AAPS Notice: HR MEMO (July 22/09): Implementation of M&P Compensation Review
Dear AAPS Members,
Please find attached the HR Memo (July 22/09). We are forwarding this in the interest of ensuring that all AAPS Members are aware of the Market Adjustment Implementation Plan generated from the Salary Survey done in 2008. Apologies for any duplications.
[Download here]
Sincerely,
Bernice Urbaniak
President
------------------------------------------------------------------------------
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
-------------------------------------------------------------------------------
Please find attached the HR Memo (July 22/09). We are forwarding this in the interest of ensuring that all AAPS Members are aware of the Market Adjustment Implementation Plan generated from the Salary Survey done in 2008. Apologies for any duplications.
[Download here]
Sincerely,
Bernice Urbaniak
President
------------------------------------------------------------------------------
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
-------------------------------------------------------------------------------
UBC Child Care Services Announcement
AAPS is forwarding on behalf of UBC Child Care Services in case interested members missed hearing about it. Apologies for any duplication.
Join us in Celebration of 40 Years Of Lovin' Care!
UBC Childcare invites you and your family to our BLOCK PARTY in celebration of our 40th anniversary, Saturday July 25, 2009. Packed full of family fun from 3-7pm. Don't miss the Carnival Band, Masabo Culture Co., BBQ, bouncy castles, birthday cake, drum circle and a chance to reconnect with family, friends and staff.
Location: 5690 Osoyoos Cres, UBC.
For more details visit http://40yearsoflovin.blogspot.com/
------------------------------------------------------------------------------
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
-------------------------------------------------------------------------------
AAPS Spring General Meeting w/ Lisa Castle Address - Wed. April 29, 2009
Dear AAPS Members:
This is your notice of the Spring General Meeting which will be held on Wednesday, April 29, 2009 from noon to 2 pm in the Auditorium (Theatre) of the Student Union Building at the Point Grey Campus. The meeting will also be observable online by webcast. (here are the instructions and webcast link)
This meeting is open to AAPS members only. A bag lunch will be provided and due to the cost of catering, we are asking that members planning to attend please RSVP as soon as possible, to: aaps@interchange.ubc.ca. Thank you for your cooperation.
1. Call to Order
2. Approval of the Agenda
3. Address to the Members: Lisa Castle, AVP Human Resources (Focus on People)
4. Approval of the Minutes of the Spring GM 2008 (Click here to see PDF)
5. President’s Report: Bernice Urbaniak (Review of the year past and what’s in store in the next)
6. Disability Benefit Plan: Isabella Losinger and Kevin Jeffries (Restructure of IRP (Disability Benefit Plan) governance)
7. Treasurer’s Report: Edward Hung
a. Year-to-date Financial Performance
b. Proposed Budget 2009/10 Overview (Click here to see spreadsheet)
c. Motion to Approve 2009/10 Budget (motion below)
8. Question and Answer Session
9. Motion to Adjourn
----------
Motion
Motion to approve the 2009-2010 AAPS Budget:
“Be it resolved that the 2009-2010 AAPS budget prepared by the Board be approved as presented.”
____________________
AAPS Office
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
____________________
This is your notice of the Spring General Meeting which will be held on Wednesday, April 29, 2009 from noon to 2 pm in the Auditorium (Theatre) of the Student Union Building at the Point Grey Campus. The meeting will also be observable online by webcast. (here are the instructions and webcast link)
This meeting is open to AAPS members only. A bag lunch will be provided and due to the cost of catering, we are asking that members planning to attend please RSVP as soon as possible, to: aaps@interchange.ubc.ca. Thank you for your cooperation.
Spring General Meeting
Wednesday, April 29, 2009
1200 – 1400
Student Union Building – Theatre (Point Grey Campus) & Webcast
Agenda
Wednesday, April 29, 2009
1200 – 1400
Student Union Building – Theatre (Point Grey Campus) & Webcast
Agenda
1. Call to Order
2. Approval of the Agenda
3. Address to the Members: Lisa Castle, AVP Human Resources (Focus on People)
4. Approval of the Minutes of the Spring GM 2008 (Click here to see PDF)
5. President’s Report: Bernice Urbaniak (Review of the year past and what’s in store in the next)
6. Disability Benefit Plan: Isabella Losinger and Kevin Jeffries (Restructure of IRP (Disability Benefit Plan) governance)
7. Treasurer’s Report: Edward Hung
a. Year-to-date Financial Performance
b. Proposed Budget 2009/10 Overview (Click here to see spreadsheet)
c. Motion to Approve 2009/10 Budget (motion below)
8. Question and Answer Session
9. Motion to Adjourn
----------
Motion
Motion to approve the 2009-2010 AAPS Budget:
“Be it resolved that the 2009-2010 AAPS budget prepared by the Board be approved as presented.”
____________________
AAPS Office
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
____________________
Invitation to Participate in Workplace Experiences Survey | Feb. 23 - Mar. 18
Hello AAPS Member,
If you haven’t already done so, this is just your friendly reminder to please take the time to complete the Workplace Experiences Survey (original broadcast email has been inserted below for ease of reference). The deadline of March 18th is fast approaching.
This is a perfect opportunity to express your ideas and concerns.
-----Original Message-----
From: message@ubc.ca [mailto:message@ubc.ca]
Sent: Tuesday, February 24, 2009 11:16 AM
To: undisclosed-recipients:
Subject: Broadcast E-mail: Invitation to Participate in Workplace Experiences Survey | Feb. 23 - Mar. 18
As Honorary Chair of the Focus on People Executive Steering Committee,
I am pleased to announce the launch of UBC's first Workplace
Experiences Survey today, a key step forward in the implementation of
our Focus on People strategy to enhance workplace practices.
It is important that we hear from you about what it is like to work
here. Your participation will help us measure how well we are
implementing our overall people practices across UBC and ensure we
continue to attract and retain talented individuals. The survey
should take no longer than 15 minutes to complete, and all responses
will be completely confidential.
- To complete the survey, visit www.focusonpeople.ubc.ca
- The survey access code is "survey".
- The survey opens Feb. 23/09 and closes Mar. 18/09.
- Paper surveys are available to staff who work in the following
Vancouver departments: Land and Building Services, Food Services, and
Housing. Paper surveys are also available from the Department of
Human Resources' office by request.
Please join me in completing the Workplace Experiences Survey before
Mar. 18, 2009. This is a vital part of the overall strategic planning
processes currently underway and it will contribute to the new
University strategic plan to be completed in fall 2009. Survey
results will be provided to the UBC community by summer 2009.
For more information about the survey, please visit:
www.focusonpeople.ubc.ca/sharingconnecting/workplacesurvey.html
For more information about UBC's workplace practices, please visit:
www.focusonpeople.ubc.ca.
Stephen J. Toope
President and Vice-Chancellor
If you haven’t already done so, this is just your friendly reminder to please take the time to complete the Workplace Experiences Survey (original broadcast email has been inserted below for ease of reference). The deadline of March 18th is fast approaching.
This is a perfect opportunity to express your ideas and concerns.
-----Original Message-----
From: message@ubc.ca [mailto:message@ubc.ca]
Sent: Tuesday, February 24, 2009 11:16 AM
To: undisclosed-recipients:
Subject: Broadcast E-mail: Invitation to Participate in Workplace Experiences Survey | Feb. 23 - Mar. 18
As Honorary Chair of the Focus on People Executive Steering Committee,
I am pleased to announce the launch of UBC's first Workplace
Experiences Survey today, a key step forward in the implementation of
our Focus on People strategy to enhance workplace practices.
It is important that we hear from you about what it is like to work
here. Your participation will help us measure how well we are
implementing our overall people practices across UBC and ensure we
continue to attract and retain talented individuals. The survey
should take no longer than 15 minutes to complete, and all responses
will be completely confidential.
- To complete the survey, visit www.focusonpeople.ubc.ca
- The survey access code is "survey".
- The survey opens Feb. 23/09 and closes Mar. 18/09.
- Paper surveys are available to staff who work in the following
Vancouver departments: Land and Building Services, Food Services, and
Housing. Paper surveys are also available from the Department of
Human Resources' office by request.
Please join me in completing the Workplace Experiences Survey before
Mar. 18, 2009. This is a vital part of the overall strategic planning
processes currently underway and it will contribute to the new
University strategic plan to be completed in fall 2009. Survey
results will be provided to the UBC community by summer 2009.
For more information about the survey, please visit:
www.focusonpeople.ubc.ca/sharingconnecting/workplacesurvey.html
For more information about UBC's workplace practices, please visit:
www.focusonpeople.ubc.ca.
Stephen J. Toope
President and Vice-Chancellor
UBC Leave For Change: A Vietnam Experience
AAPS is forwarding this on behalf of Health, Safety & Environment. Apologies for any duplications.
UBC Leave For Change:
A Vietnam Experience
UBC Leave For Change:
A Vietnam Experience
Craig Smith talks about his UBC sponsored volunteer experience with Vietnam National Parks, Uniterra and World University Service Canada.
Michael Smith Lecture Theatre
2185 East Mall
Friday, March 6, 12:00 - 1:00pm
* Food and beverage not permitted in the theatre
2185 East Mall
Friday, March 6, 12:00 - 1:00pm
* Food and beverage not permitted in the theatre
Healthy Workplace Initiatives Program Fund
AAPS is forwarding this on behalf of Health, Safety & Environment. Apologies for any duplications.
---------------------
Healthy Workplace Initiatives Program Fund
Are you interested in supporting healthy workplace practices? Apply for funding available through the second cycle of the Healthy Workplace Initiatives Program Fund. This program is sponsored through UBC’s Focus on People Framework. The application deadline is February 28, 2009.
Everyone has a role in creating a healthy workplace. All UBC Vancouver and Okanagan departments/units are invited to submit funding proposals. For funding criteria, and the application process visit http://www.hse.ubc.ca/healthpromotion/initiatives/healthyworkplaceinitiatives.html
Note: Please e-mail any questions to Stephanie Hui.
---------------------
Healthy Workplace Initiatives Program Fund
Are you interested in supporting healthy workplace practices? Apply for funding available through the second cycle of the Healthy Workplace Initiatives Program Fund. This program is sponsored through UBC’s Focus on People Framework. The application deadline is February 28, 2009.
Everyone has a role in creating a healthy workplace. All UBC Vancouver and Okanagan departments/units are invited to submit funding proposals. For funding criteria, and the application process visit http://www.hse.ubc.ca/healthpromotion/initiatives/healthyworkplaceinitiatives.html
Note: Please e-mail any questions to Stephanie Hui.
Nominations for President's Service Award for Excellence 2009
AAPS is forwarding this on behalf of the UBC Ceremonies & Events Office.
Nominations are requested for the 2009 President's Service Award for Excellence (PSAE).
These awards are open to all UBC staff employees (faculty are no longer eligible for this award). As well, there have been some other changes to eligibility and some new award categories available on both campuses.
For the up-to-date information on eligibility, additional awards, etc., please review the information on the Ceremonies website: (http://www.ceremonies.ubc.ca/ceremonies/honours/index.html#staff_service). Nomination forms for the PSAE and other awards are available through this link.
The deadline for nominations for the PSAE is February 28 and the deadline for the other awards is as noted on the website (May 2009).
Staff nominations received last year are eligible for consideration again this year - nominators are invited to update files, if there is additional information pertinent to the nomination.
If you have questions, please contact the undersigned or Carolyn McLean (2-5414).
Thanks
Eilis
* * * * * * * * * * *
Eilis Courtney
Director, Ceremonies Office
The University of British Columbia
2nd Floor, Ponderosa B
2029 West Mall
Vancouver B.C. V6T 1Z2
Direct: 604-822-6192
Cell: 604-341-3935
Fax: 604-822-9060
http://www.ceremonies.ubc.ca/
________________________________________________
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
Nominations are requested for the 2009 President's Service Award for Excellence (PSAE).
These awards are open to all UBC staff employees (faculty are no longer eligible for this award). As well, there have been some other changes to eligibility and some new award categories available on both campuses.
For the up-to-date information on eligibility, additional awards, etc., please review the information on the Ceremonies website: (http://www.ceremonies.ubc.ca/ceremonies/honours/index.html#staff_service). Nomination forms for the PSAE and other awards are available through this link.
The deadline for nominations for the PSAE is February 28 and the deadline for the other awards is as noted on the website (May 2009).
Staff nominations received last year are eligible for consideration again this year - nominators are invited to update files, if there is additional information pertinent to the nomination.
If you have questions, please contact the undersigned or Carolyn McLean (2-5414).
Thanks
Eilis
* * * * * * * * * * *
Eilis Courtney
Director, Ceremonies Office
The University of British Columbia
2nd Floor, Ponderosa B
2029 West Mall
Vancouver B.C. V6T 1Z2
Direct: 604-822-6192
Cell: 604-341-3935
Fax: 604-822-9060
http://www.ceremonies.ubc.ca/
________________________________________________
Associaton of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
Highlighted AGM 2008 Announcements
Dear AAPS Member,
We would like to draw your attention to two announcements made at the AGM last week.
1. Board Election Results
Firstly, thank you to all those who took the time to cast an electronic vote on this year’s inaugural on-line voting system. All future elections will be run in this manner. Next, thank you to all those who attended and those who watched via the webcam broadcast. With every passing year we will continue to enhance the process and adapting to the needs and challenges that are identified.
We wish to extend a very special thanks to the eleven participating candidates.
Please join us in welcoming your new Board:
President: Bernice Urbaniak 1st Vice President Isabella Losinger 2nd Vice President Daryl Stowe Secretary Jason Congdon Treasurer Edward Hung Members-At-Large: Justin Bonzo Anne-Marie Fenger Preeti Gill Colette Roche Dave Rowlands Jacqueline Smit
2. INCREASE $750.00 from $400.00
AAPS Individual Professional Development FundsThe AAPS Board is pleased to announce a funding increase to $750.00 per annum from $400.00 per annum for Professional Development (PD). All rules and guides for the program remain in effect as previously applied.
This increase will be retro-active to July 1, 2008. Those members who have made application for a program in the period from July 1, 2008 to date and who have received their funds, need to contact the Fund Administrator, Betty Lam at 822-3056 or betty.lam@ubc.ca to have a review completed for eligibility of the $750.00.
Sincerely,
Bernice UrbaniakPresident
________________________________________________
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
AAPS Board Elections 2008-2009 - please vote now
Dear AAPS Member,
Electronic voting is now available for the AAPS Board Elections. Technology now allows us to reach the AAPS membership for participation in the selection of the 2008-2009 Board Elections.
The Voting process will be open from today October 08, 2008 10am to Friday October 17th, 2008 (midnight). Following the closing date the votes will be tabulated and the membership will be informed of their Elected Representatives at the Annual General Meeting on October 22, 2008.
Follow the link and you will be provided the process and access to the Ballot.
Regards,
Sharon
______________________________
Sharon Cory
Member Services Officer
AAPS - UBC
Association of Administrative & Professional Staff
#312-2386 East Mall
Vancouver, BC V6T 1Z3
Phone: 604-827-3516 Fax: 604-822-4699
email: sharon.cory@ubc.ca
AAPS AGM Notice of Meeting
Dear AAPS Members:
Notice of Meeting
This is your notice of the AAPS Annual General Meeting which will be held on Wednesday, October 22, 200 8 from 12:00 to 14:00. The meeting is being held in the Student Union Building Auditorium (SUB Theatre) on the Point Grey Campus.
Meeting Agenda
The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-22-08.html#Agenda.
Audited Financial Statements
Members will be asked to approve our year-end statements at the AGM. Here are the 2007/2008 audited financial statements.
Board Elections - First Time Electronic Voting Procedure
Thank you to all who have responded to the previous calls for nominations. For the first time the AAPS Board will be elected through an on-line voting process. Everyone will have the opportunity to vote for their Board. Previously only those that attended the Annual General meeting could vote. The successful candidates will be announced at the meeting, October 22, 2008.
Webcast
Again, we are broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world .
For catering considerations, please RSVP to: aaps@interchange.ubc.ca.
AAPS Annual General Meeting
Wednesday , October 22, 2008
1200 to 14:00
SUB Theatre and via Web-cast
Agenda
- Call to Order
- Welcome
- Acceptance of the Agenda
- Guest Speaker: Tom Patch, AVP Equity
- Approval of the Minutes of October 16, 2007 (PDF)
- President’s Report
- Financial Issues
- Approval of Financial Statements as of June 30, 2008 year end.
- Motion to transfer surplus into Reserve Funds.
- Appointment of the Auditor
- Committee Reports
- Advocacy
- Member Professional Development
- Communications
- Special Resolution: Proposed Bylaws Amendment To (motion below):
- Provide for timely announcement of Annual General Meeting to accommodate nomination period and electronic voting timelines
- Announcement of Results from the on-line Vote Presenting the Elected Officers for the Coming Year
- Adjournment
Agenda Item 9:
ASSOCIATION OF ADMINISTRATIVE AND PROFESSIONAL STAFFOF THE UNIVERSITY OF BRITISH COLUMBIA
BACKGROUND
Bylaw changes adopted at the 2008 Spring General Meeting changed the nomination period for Executive Board positions to “no earlier than 90 days prior to the date set for the Annual General Meeting and no later than 21 calendar days prior to that date”. This resolution ensures that notice of the Annual General Meeting provides ample time for the nomination process.
SPECIAL RESOLUTION
RESOLVED AS A SPECIAL RESOLUTION THAT:
Article V Section 1 of the Bylaws be amended by adding the sentence: “The place and time of the Annual General Meeting shall be announced each year at the Spring General Meeting”:
“The Executive Board shall call two General Meetings each year, an Annual General Meeting to be held during the month of October and a General Meeting to be held in the month of April. These meetings shall be held at places and times determined by the Executive Board. The place and time of the Annual General shall be announced each year at the Spring General Meeting”.
Bernice Urbaniak,
President
Note: Additions to the agenda may be made in writing by any ten members in good standing
AAPS Executive Board Nominations
A reminder to consider nominations for the AAPS Executive Board.
Elections to the AAPS Executive Board are held each year. This year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Fall Annual General Meeting in October (the 2008 AGM will be at 1200 in the SUB Theatre on Oct 22nd).
Nominations will close September 30th. Nominees for the Executive Board are encouraged to submit a “candidate’s statement” for posting on the AAPS website.
Board members are elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office Executive Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Executive Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Executive Board are as follows:
· President
· 1st Vice-President
· 2nd Vice-President
· Treasurer
· Secretary
· Members-at-Large (up to 6 positions)
All members are encouraged to consider running for the Executive Board if they have the time and interest in doing so. The time commitment is generally one business meeting of approximately 2 hours every 4 weeks and interspersed are a smaller number of 2 hour planning meetings. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Executive Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the website at: www.aaps.ubc.ca
If you would like information about the role of Executive Board members generally we invite you to connect with any of the current Executive Board members all of whom are listed on our website: http://www.aaps.ubc.ca/about_executive_board.html .
For information on the elections process or submitting your or another member’s nomination please contact either the AAPS office at 822-9025 (or aaps@interchange.ubc.ca ) or myself at at 604-822-6290 or michael.shepard@ubc.ca.
Other members of the Nominations Committee are: Justin Marples at 822-0116 (justin.marples@ubc.ca ); Shawn Swallow (UBCO) at 250-807-9223 (shawn.swallow@ubc.ca); and Linda Rasmussen (VGH) at 875-4711 (lindar@interchange.ubc.ca).
Thanks
Michael Shepard
Chair, Nominations
AAPS _____________________________________________
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
Elections to the AAPS Executive Board are held each year. This year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Fall Annual General Meeting in October (the 2008 AGM will be at 1200 in the SUB Theatre on Oct 22nd).
Nominations will close September 30th. Nominees for the Executive Board are encouraged to submit a “candidate’s statement” for posting on the AAPS website.
Board members are elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office Executive Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Executive Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Executive Board are as follows:
· President
· 1st Vice-President
· 2nd Vice-President
· Treasurer
· Secretary
· Members-at-Large (up to 6 positions)
All members are encouraged to consider running for the Executive Board if they have the time and interest in doing so. The time commitment is generally one business meeting of approximately 2 hours every 4 weeks and interspersed are a smaller number of 2 hour planning meetings. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Executive Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the website at: www.aaps.ubc.ca
If you would like information about the role of Executive Board members generally we invite you to connect with any of the current Executive Board members all of whom are listed on our website: http://www.aaps.ubc.ca/about_executive_board.html .
For information on the elections process or submitting your or another member’s nomination please contact either the AAPS office at 822-9025 (or aaps@interchange.ubc.ca ) or myself at at 604-822-6290 or michael.shepard@ubc.ca.
Other members of the Nominations Committee are: Justin Marples at 822-0116 (justin.marples@ubc.ca ); Shawn Swallow (UBCO) at 250-807-9223 (shawn.swallow@ubc.ca); and Linda Rasmussen (VGH) at 875-4711 (lindar@interchange.ubc.ca).
Thanks
Michael Shepard
Chair, Nominations
AAPS _____________________________________________
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
AAPS Organizational Change Update
Dear AAPS Members,
The Executive Board wishes to assure the membership that all member concerns will be addressed while we are in the process of assessing the needs of our association and conducting a search for an Executive Director. We have four excellent staff members in the AAPS office who will work with the Executive Board and Committee Chairs during this time of transition. Please continue to contact the AAPS office regarding member issues. Sharon Cory, our Senior Members Services Officer will be your prime contact for all advocacy matters and she will be in constant communication with the Executive Board to apprise of all issues. Jasmin Harry, our recently hired Member Services Officer, will assist Sharon with Advocacy issues as well as continue to work on Professional Development and Communications. Michael St. Claire will continue to see to our IT needs. Our Office Manager, Petra Ormsby, as usual, will provide excellent front-line service while staying on top of the finances.
The Executive Board and Committee Chairs noted below continue to be available to address any issues the AAPS office and membership refer to them:
- Anne-Marie Fenger, Advocacy
- Wendy Ma, Professional Development
- Jason Congdon, Communications
- Edward Hung, Treasurer
There are several major initiatives in progress including LTD Governance, Pension Reform, and Compensation/Salary Survey. The Executive Board will continue to act in the best interests of the membership in dealing with these and other issues that arise.
Bernice Urbaniak
President
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
AAPS Organizational Change
Dear AAPS Members,
It is with regret that the Executive Board wishes to advise the membership of David Harvey’s departure from AAPS.
David joined AAPS as a consultant and then became our full-time Executive Director in March 2005. We appreciate the expertise and professionalism he brought to AAPS, most notably throughout the salary mediation and arbitration process in 2005/06 and during bargaining in 2006. In his tenure with AAPS, David worked effectively to resolve various complaints and grievances as an advocate for many of our members. He has also worked closely with the Executive Board to transform AAPS from a wholly volunteer-run organization, into one whose volunteers work closely with a core of professional staff.
David is leaving the position of Executive Director of the Association of Administrative and Professional Staff effective August 6, 2008.
On behalf of the Executive Board and the Association I would like to thank David for his many contributions and wish him well in his future endeavours.
Bernice Urbaniak
President
_____________________________________________Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
AAPS Executive Board Elections: First Call for Nominations to the Executive Board
Dear AAPS Members:
This is the first call for nominations to the AAPS Executive Board. Elections to the AAPS Executive Board are held each year. This year we made a change to our Bylaws to enable on-line elections in the last few weeks leading up to our Fall Annual General Meeting in October (the 2008 AGM will be at 1200 in the SUB Theatre on Oct 22nd). This year nominations will close at the end of September. Nominees for the Executive Board will be encouraged to submit a “candidate’s statement” for posting on the AAPS website.
The Executive Board is elected to a one-year term by the members of the Association to set the policy and oversee the operation of the Association. In recent years with the hiring of professional staff in the AAPS office Executive Board members have been relieved of most of the administrative functions that previously required much of their time. This has enabled the Executive Board to address policy and oversight issues without requiring an enormous time investment. The elected positions on the Executive Board are as follows:
· President
· 1st Vice-President
· 2nd Vice-President
· Treasurer
· Secretary
· Members-at-Large (up to 6 positions)
All members are encouraged to consider running for the Executive Board if they have the time and interest in doing so. The time commitment is generally one business meeting of approximately 2 hours every 4 weeks and interspersed are a smaller number of 2 hour planning meetings. We usually hold a 1-day retreat in November and a half-day retreat in the spring. From time to time Executive Board members may also undertake sub-committee work on particular issues as time and interest are available. We encourage members to review the issues AAPS is working on and our committees by visiting the website at: www.aaps.ubc.ca.
If you would like information about the role of Executive Board members generally we invite you to connect with any of the current Executive Board members all of whom are listed on our website: http://www.aaps.ubc.ca/about_executive_board.html.
For information on the elections process or submitting your or another member’s nomination please contact either the AAPS office at 822-9025 (aaps@interchange.ubc.ca), or contact the Chair of the Nominations Committee who is Michael Shepard at 822-6290 (michael.shepard@ubc.ca).
Other members of the Nominations Committee are: Justin Marples at 822-0116 (justin.marples@ubc.ca); Shawn Swallow (UBCO) at 250-807-9223 (shawn.swallow@ubc.ca); and Linda Rasmussen (VGH) at 875-4711 (lindar@interchange.ubc.ca).
Best regards,
David
Executive Director, AAPS - UBC
Association of Administrative and Professional Staff
604-822-8230 www.aaps.ubc.ca
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