Dear AAPS Members:
Notice of Meeting
This is your notice of the AAPS Annual General Meeting which will be held on Tuesday, October 16, 2007 from 12:00 to 14:00. The meeting is being held in the Student Union Building Auditorium (SUB Theatre) on the Point Grey Campus.
Meeting Agenda
The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-16-07.html#Agenda .
Audited Financial Statements
Members will be asked to approve our year-end statements at the AGM. Here are the 2006/2007 audited financial statements. 
Elections & Candidate Statements
At the time of this notice we do not have a full slate of candidates for the Executive Board. Each candidate will be asked to supply a candidate statement which we will post on our website. We will email you when they are up on the website.
Webcast
We are once again broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world but you will not be able to vote from your computer. The AAPS constitution currently requires secret ballot voting which webcasting does not provide for.
Voting Opportunity for Members not at the Point Grey Location
AAPS has nearly 500 members in the hospital sites, downtown and at UBC-O. In order to enable these members to participate as fully as possible in the AGM we will be setting up rooms at the four biggest sites where members can gather to both observe the webcast AND to vote. We will have returning officers in each of those rooms to receive and count ballots should an election of AAPS Executive Board Members be necessary.
If you wish to vote you must attend at one of : the main meeting (SUB Theatre) or the 4 satellite sites. The rooms are as follows:
Location: | Building/Room: | Address: |
Point Grey Campus | Student Union Bldg. – Auditorium (SUB - Theatre) | 6138 Student Union Blvd. Vancouver, BC |
Children & Women’s Hospital | TBA | 950 West 28th Vancouver, BC |
Okanagan Campus | TBA | 3333 University Way, Kelowna, BC |
St. Paul’s Hospital | James Hogg iCAPTURE Centre – Rm 165 | 1081 Burrard Street Go to the iCAPTURE reception Room # 166 on the main floor of the hospital and the room is there. |
Vancouver General Hospital & Area | Diamond Centre – Video Conferencing Room 2263 | 2775 Laurel Street |
For catering considerations, please RSVP by replying to this email with the location you will be attending. (Only those RSVP'ing for C&W Hospital or the Okanagan Campus will eventually be emailed the Bldg./Rm information.)
While the webcasting and the voting stations are an improvement in bringing in the AGM to all members, they are as yet not fully interactive. We hope to be able to improve on that with time and technology and we ask your forbearance in the interim.
AAPS Annual General Meeting
Tuesday, October 16, 2007
1200 to 14:00
SUB Theatre & Other Sites via Web-cast
Agenda
- Call to Order 12:05
- Acceptance of the Agenda
- Approval of the Minutes of October 17, 2006
- President’s Report
- Welcome to those here and on the Web-cast
- Recognition of Outgoing Executive Board Members
- Volunteer Recognition
- Year in Review
- Appointment of Permanent Executive Director
- Executive Director’s Report
- Priorities for the Coming Year
- Welcome new Member Services Officer: Karin Wills
- Financial Update (First quarter to Sept. 30, 2007)
- Financial Issues
- Approval of Financial Statements as of
June 30, 2007 year end. - Motion to transfer surplus into Reserve Funds.
- Appointment of the Auditor
- Committee Reports
- Advocacy
- Member Professional Development
- Communications
- Election of Officers for the Coming Year
- Adjournment
Barbara Crocker,
President
Note: Additions to the agenda may be made in writing by any ten members in good standing
