Highlighted AGM 2008 Announcements

Dear AAPS Member,

We would like to draw your attention to two announcements made at the AGM last week.

1. Board Election Results

Firstly, thank you to all those who took the time to cast an electronic vote on this year’s inaugural on-line voting system. All future elections will be run in this manner. Next, thank you to all those who attended and those who watched via the webcam broadcast. With every passing year we will continue to enhance the process and adapting to the needs and challenges that are identified.

We wish to extend a very special thanks to the eleven participating candidates.

Please join us in welcoming your new Board:

President:	Bernice Urbaniak
1st Vice President	Isabella Losinger
2nd Vice President	Daryl Stowe
Secretary	Jason Congdon
Treasurer	Edward Hung
Members-At-Large:	Justin Bonzo
	Anne-Marie Fenger
	Preeti Gill
	Colette Roche
	Dave Rowlands
	Jacqueline Smit

2. INCREASE $750.00 from $400.00
AAPS Individual Professional Development Funds

The AAPS Board is pleased to announce a funding increase to $750.00 per annum from $400.00 per annum for Professional Development (PD). All rules and guides for the program remain in effect as previously applied.

This increase will be retro-active to July 1, 2008. Those members who have made application for a program in the period from July 1, 2008 to date and who have received their funds, need to contact the Fund Administrator, Betty Lam at 822-3056 or betty.lam@ubc.ca to have a review completed for eligibility of the $750.00.

Sincerely,

Bernice Urbaniak
President
________________________________________________
Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca

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AAPS Board Elections 2008-2009 - please vote now

Dear AAPS Member,

Electronic voting is now available for the AAPS Board Elections. Technology now allows us to reach the AAPS membership for participation in the selection of the 2008-2009 Board Elections.

The Voting process will be open from today October 08, 2008 10am to Friday October 17th, 2008 (midnight). Following the closing date the votes will be tabulated and the membership will be informed of their Elected Representatives at the Annual General Meeting on October 22, 2008.

Follow the link and you will be provided the process and access to the Ballot.

http://www.aaps.ubc.ca/about_board_elections.html

Regards,
Sharon

______________________________

Sharon Cory
Member Services Officer
AAPS - UBC
Association of Administrative & Professional Staff
#312-2386 East Mall
Vancouver, BC V6T 1Z3
Phone: 604-827-3516 Fax: 604-822-4699
email: sharon.cory@ubc.ca

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AAPS AGM Notice of Meeting

Dear AAPS Members:

Notice of Meeting

This is your notice of the AAPS Annual General Meeting which will be held on Wednesday, October 22, 200 8 from 12:00 to 14:00. The meeting is being held in the Student Union Building Auditorium (SUB Theatre) on the Point Grey Campus.

Meeting Agenda

The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-22-08.html#Agenda.

Audited Financial Statements

Members will be asked to approve our year-end statements at the AGM. Here are the 2007/2008 audited financial statements.

Board Elections - First Time Electronic Voting Procedure

Thank you to all who have responded to the previous calls for nominations. For the first time the AAPS Board will be elected through an on-line voting process. Everyone will have the opportunity to vote for their Board. Previously only those that attended the Annual General meeting could vote. The successful candidates will be announced at the meeting, October 22, 2008.

Webcast

Again, we are broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world .

For catering considerations, please RSVP to: aaps@interchange.ubc.ca.

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AAPS Annual General Meeting
Wednesday , October 22, 2008
1200 to 14:00
SUB Theatre and via Web-cast

Agenda

1. Call to Order
2. Welcome
3. Acceptance of the Agenda
4. Guest Speaker: Tom Patch, AVP Equity
5. Approval of the Minutes of October 16, 2007 (PDF)
6. President’s Report
7. Financial Issues
   1. Approval of Financial Statements as of June 30, 2008 year end.
   2. Motion to transfer surplus into Reserve Funds.
   3. Appointment of the Auditor
8. Committee Reports
   1. Advocacy
   2. Member Professional Development
   3. Communications
9. Special Resolution: Proposed Bylaws Amendment To (motion below):
   1. Provide for timely announcement of Annual General Meeting to accommodate nomination period and electronic voting timelines
10. Announcement of Results from the on-line Vote Presenting the Elected Officers for the Coming Year
11. Adjournment

Agenda Item 9:

ASSOCIATION OF ADMINISTRATIVE AND PROFESSIONAL STAFF
OF THE UNIVERSITY OF BRITISH COLUMBIA

BACKGROUND

Bylaw changes adopted at the 2008 Spring General Meeting changed the nomination period for Executive Board positions to “no earlier than 90 days prior to the date set for the Annual General Meeting and no later than 21 calendar days prior to that date”. This resolution ensures that notice of the Annual General Meeting provides ample time for the nomination process.

SPECIAL RESOLUTION

RESOLVED AS A SPECIAL RESOLUTION THAT:

Article V Section 1 of the Bylaws be amended by adding the sentence: “The place and time of the Annual General Meeting shall be announced each year at the Spring General Meeting”:

“The Executive Board shall call two General Meetings each year, an Annual General Meeting to be held during the month of October and a General Meeting to be held in the month of April. These meetings shall be held at places and times determined by the Executive Board. The place and time of the Annual General shall be announced each year at the Spring General Meeting”.

Bernice Urbaniak,
President

Note: Additions to the agenda may be made in writing by any ten members in good standing

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