AAPS AGM Notice of Meeting

Dear AAPS Members:

Notice of Meeting

This is your notice of the AAPS Annual General Meeting which will be held on Wednesday, October 22, 200 8 from 12:00 to 14:00. The meeting is being held in the Student Union Building Auditorium (SUB Theatre) on the Point Grey Campus.

Meeting Agenda

The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-22-08.html#Agenda.

Audited Financial Statements

Members will be asked to approve our year-end statements at the AGM. Here are the 2007/2008 audited financial statements. (pdf)

Board Elections - First Time Electronic Voting Procedure

Thank you to all who have responded to the previous calls for nominations. For the first time the AAPS Board will be elected through an on-line voting process. Everyone will have the opportunity to vote for their Board. Previously only those that attended the Annual General meeting could vote. The successful candidates will be announced at the meeting, October 22, 2008.

Webcast

Again, we are broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world .

For catering considerations, please RSVP to: aaps@interchange.ubc.ca.


AAPS Annual General Meeting
Wednesday , October 22, 2008
1200 to 14:00
SUB Theatre and via Web-cast


Agenda

  1. Call to Order
  2. Welcome
  3. Acceptance of the Agenda
  4. Guest Speaker: Tom Patch, AVP Equity
  5. Approval of the Minutes of October 16, 2007 (PDF)
  6. President’s Report
  7. Financial Issues
    1. Approval of Financial Statements as of June 30, 2008 year end.
    2. Motion to transfer surplus into Reserve Funds.
    3. Appointment of the Auditor
  8. Committee Reports
    1. Advocacy
    2. Member Professional Development
    3. Communications
  9. Special Resolution: Proposed Bylaws Amendment To (motion below):
    1. Provide for timely announcement of Annual General Meeting to accommodate nomination period and electronic voting timelines
  10. Announcement of Results from the on-line Vote Presenting the Elected Officers for the Coming Year
  11. Adjournment

Agenda Item 9:

ASSOCIATION OF ADMINISTRATIVE AND PROFESSIONAL STAFF
OF THE UNIVERSITY OF BRITISH COLUMBIA

BACKGROUND

Bylaw changes adopted at the 2008 Spring General Meeting changed the nomination period for Executive Board positions to “no earlier than 90 days prior to the date set for the Annual General Meeting and no later than 21 calendar days prior to that date”. This resolution ensures that notice of the Annual General Meeting provides ample time for the nomination process.

SPECIAL RESOLUTION

RESOLVED AS A SPECIAL RESOLUTION THAT:

Article V Section 1 of the Bylaws be amended by adding the sentence: “The place and time of the Annual General Meeting shall be announced each year at the Spring General Meeting”:

“The Executive Board shall call two General Meetings each year, an Annual General Meeting to be held during the month of October and a General Meeting to be held in the month of April. These meetings shall be held at places and times determined by the Executive Board. The place and time of the Annual General shall be announced each year at the Spring General Meeting”.

Bernice Urbaniak,
President

Note: Additions to the agenda may be made in writing by any ten members in good standing

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