AAPS AGM Notice of Meeting (Board Vote and 1% Benefits Accord Vote Links included)

Dear AAPS Members:

Notice of Meeting
This is your notice of the AAPS Annual General Meeting which will be held on Wednesday, October 28, 2009 from 1200 to 1400. The meeting is being held in the Ponderosa Centre - Arbutus Room on the Point Grey Campus. (2071 West Mall)

Meeting Agenda
The Agenda is provided below and is also posted on the AAPS website at: http://www.aaps.ubc.ca/events_gm_10-28-09.html#Agenda.

Audited Financial Statements
Members will be asked to approve our year-end statements at the AGM. The 2008/2009 audited financial statements can be found on the AAPS website at: http://www.aaps.ubc.ca/meetings/agm2009/Financial_Statements_year_ended_June_30_2009.pdf

Board Elections - Electronic Voting Procedure
Thank you to all who have responded to the previous calls for nominations. The AAPS Board will be elected through an on-line voting process. Everyone will have the opportunity to vote for their Board. Previously only those in attendance at the Annual General meeting could vote. The successful candidates will be announced at the meeting. Click here for the list of Candidates and their statements and to access the online voting system.

1% Benefits Accord Vote
Voting on Options for the 1% Benefits Accord surplus will take place in conjunction with the board elections. Click here to vote.
For further information on the available options, click here.

Webcast
Again, we are broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world.

If you plan to attend, please email aaps@interchange.ubc.ca as soon as possible to help with catering arrangements and to make the sign in process quicker. Attendance confirmation emails will be sent.


AAPS Annual General Meeting
Wednesday, October 28, 2009
1200 to 1400
Ponderosa Centre – Arbutus Room and via Webcast

Agenda
  1. Call to Order
  2. Welcome
  3. Acceptance of the Agenda
  4. Guest Speaker: Pierre Ouillet, VP – Finance, Resources and Operations
  5. Approval of the Minutes of October 22, 2008 (PDF)
  6. President’s Report
  7. Executive Director Message
  8. Financial Issues
    1. Approval of Financial Statements as of June 30, 2009 year end.
    2. Motion to transfer surplus into Reserve Funds.
    3. Appointment of the Auditor
  9. Committee Reports
    1. Advocacy
    2. Member Professional Development
    3. Communications
  10. Announcement of Results from the on-line Vote. Presenting the Elected Officers for the Coming Year
  11. Adjournment



Note: Additions to the agenda may be made in writing by any ten members in good standing

Bernice Urbaniak,
President

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Association of Administrative and Professional Staff (AAPS)
University of British Columbia
Gerald McGavin Building
Rm 312, 2386 East Mall
Campus Mail Zone 3
Ph 822-9025 Fx 822-4699
www.aaps.ubc.ca
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